How to Improve Business Communication with a Better Way to Fax

• March 11, 2020
• Author: Keith Young

Faxing is still a widely-used form of communication in business. Traditional fax machines served a valuable purpose for a time, but business communication improves with a better way to fax. 

Cloud faxing offers many benefits to businesses. Here’s 5 advantages of switching to cloud fax:

1. Build Trust with Increased Security

It’s difficult to keep up with the latest security updates when using outdated technology. The risk of sensitive information sitting out in the open on a traditional fax machine is high. Documents easily fall into the wrong hands.

With cloud faxing, security is automatic. Password protection and SSL-encryption guarantee privacy. Incoming faxes can be saved directly to appropriate folders, ensuring they’re seen only by authorized personnel. 

2. Stay Accessible

When your business uses a traditional fax machine, you don’t have access to faxes outside of office hours or when you’re working remotely. If your fax machine gets a lot of use, clients often get a busy signal when they’re trying to transmit documents. 

Stay accessible even when you’re out of the office, business is closed, or you’re sending and receiving many faxes at once. A cloud fax system is never busy and always online and available. As long as you have internet service, you have access to your faxes. 

3. Invest in More Valuable Areas with Cost Savings

Maintaining hardware with a traditional fax system can be costly. Incurring costs like ink and paper, long distance charges, local phone line service, and repairs add up quickly. Fax machines can also take up a large physical footprint in your office. 

Cloud faxing can save your business 75% over traditional fax services. (It’ll also save space!) Without expensive hardware to purchase and maintain, it’s extremely cost-efficient. With a surprise-free usage-based subscription, you pay only for what you use without incurring any unnecessary expenses. 

With the cost savings of a cloud fax system, you can invest your business dollars into resources that offer better ROI. 

4. Get More Done

The efficiency and convenience of cloud faxing is incomparable to the traditional system. This enables you to be more productive and spend your time in better ways. Cloud fax allows you to:

• Send a fax by email from any device. 
• Send unlimited pages.
• Send to multiple fax numbers or recipients at once. 
• Receive faxes in PDF or TIFF file formats for quick and easy digital storage.
• Select from cover page templates, customized with your own logo.
• Automatically resend failed fax transmissions up to 6 times.
• Schedule fax delivery to be sent at a later time.  

Streamline workflows with cloud faxing. 

5. Save the Planet

Canadians send and receive a lot of faxes each year. The CRA alone receives 11 million faxes per year. All of those consumables (ink, cartridges, paper) contribute to deforestation and other environmental damages. 

Eliminating the need for fax paper and ink saves trees and other resources (like the water and hours of electrical energy required to make all that paper). Cloud faxing is the environmentally responsible way to fax. 

Improve Communication with a Better Way to Fax

UnitedCloud’s fax solutions give you all the benefits of traditional faxing with the added security, convenience, cost savings and flexibility of the cloud.

We offer 3 fax solutions:

1. Portal Fax: for light users up to 200 pages without cover pages
2. Internet Fax: for more features and higher volumes
3. HTTPS Fax: marries new fax technologies with your old physical fax machine

 Find out more about our cloud faxing service. Contact us today.