Believe it or not, faxing is still widely used across many fields and industries today. While other methods of communication and technology have been progressing rapidly in the last couple of decades, faxing has been a bit slower to advance.
That being said, in recent years, a growing number of businesses have made the switch from conventional fax machines to cloud faxing.
Here are the advantages of switching to a cloud-based fax system:
1. Cost Savings
A conventional fax machine, connected to a dedicated phone line, tends to be rather costly. The expense of the machine itself, plus the phone line, long distance charges, paper, toner, ink, and maintenance all add up quickly. Cloud faxing requires no added hardware or materials, no long distance fees, nor any maintenance costs. A fixed low subscription fee is the only cost of a cloud-based fax system. With UnitedCloud, faxing starts at $7 per month for 100 pages.
2. Save Office Space
With cloud faxing, there is no need to designate a space in your office for a machine and all the related supplies. Faxes are sent from any computer or mobile device (from any location within or outside your office).
3. Send & Receive Securely
The conventional method of faxing comes with a certain level of risk, particularly when sending and receiving confidential information. Common problems include sensitive information being seen by unauthorized people, misplaced documents, or faxes ending up in the wrong hands. In contrast, cloud faxing uses encryption for increased security and stores files in an off-site data center.
4. Boost Productivity & Remote Staff Support
A majority of work today is accomplished online. This allows a vast majority of employees to work remotely. The conventional fax system has been the one technological anchor that has obliged remote workers to go into the office. With cloud faxing, staff is free to send or receive faxes from anywhere, increasing productivity. Additionally, you are quickly able to delete “spam” faxes without ever having to print them.
5. Advanced Reporting & Features
Accessing reports is tedious and labor-intensive with conventional fax machines. With cloud faxing, a wide range of reports are instantly available, giving access to a wealth of information and added features from anywhere with an internet connection. Review fax history, schedule faxes for future delivery, forward faxes to designated email addresses, send a single fax to a group of recipients, and much more. Faxes are received as PDF email attachments, so recipients do not need to have cloud faxing. This also makes it easy to forward faxed information to others or store in a computer file folder.
Make the Switch
With the advantages of saving money and office space, enhanced security, increased productivity and staff support, and advanced features, it’s hard to come up with a reason not to switch to a cloud-based system! If you have questions or would like to hear more about the benefits of cloud faxing, contact our team today.